Yacht refit management software
Bespoke Refit Manager runs the daily reality of a refit — contractors proposing updates on their own scopes, crew verifying progress on the dock, permits cleared with local authorities, and every change tracked in a way you can put on the table in a negotiation.
Additional pipework found behind panel C-14. Revised completion +3 days.
A faithful recreation of the live platform — data anonymised, depth intact.
The daily loop
A discovery behind a panel, a delayed part, a finished step — logged by the contractor inside their own scope, the moment it happens.
The assigned crew member checks it on the spot — physically, on the dock. Two sets of eyes on every claim of progress, every day.
The Gantt, the dependencies and the weekly plan move together. What you see in the office is what exists on board.
Who proposed what, when, and what it did to time and cost — a record clean enough to hand across the table in a negotiation.
Modules
Live Gantt, table and weekly-plan views over every project and step — built from contractor-proposed, crew-verified updates.
Each contractor sees exactly their scope — proposing updates, logging daily works, with the paper trail building itself.
Assignments, verification duties and records — the captain always knows who signed off on what.
Hot work, enclosed space, isolations — and the government permits your jurisdiction demands. Proven against Greek authority workflows; built to adapt to any flag or port state.
Built for the hard parts
Generic project tools handle the easy 80%. Bespoke Refit Manager was built around the 20% that costs the money.
In Greece, material invoices include VAT that is only recoverable if the paperwork clears customs within 40 days of issuance — and the refund then has to be requested back from the supplier who was paid it. Miss the window once and the money is simply gone. Every invoice is tracked against its customs deadline, from payment through claim to recovery.
€48,600 incl. €9,400 VAT
Day 12 of 40 · on track
€9,400 from supplier · closed
Every jurisdiction has its own permitting maze. The safety module models the actual local workflow — government forms, authority sign-offs, expiry tracking — instead of forcing your operation into a generic checklist.
Progress claims are only as good as their verification. Daily checks logged by contractors and verified by assigned crew give you close, two-sided monitoring of the works — day by day, trade by trade.
Hundreds of changes accumulate across a refit, and whoever has the cleaner record wins the negotiation. Every proposed update, approval and schedule impact is kept in a presentable history — ready for the yard, the owner's office or the insurers.
One base, local editions
A refit in Greece does not run like a refit in Northern Europe. The yard hands you less, the authorities ask for more, and the project manager carries the difference. The first edition of the platform is shaped around exactly that.
Material invoices carry VAT that is only recoverable if it passes through customs within 40 days of issuance. The platform holds every invoice against its own countdown — flagged long before the window closes, matched to the supplier who owes the refund back.
Go directly to a Greek yard and you arrange what a Northern-European yard would hand you as a package. Pre-work safety inspections are less standardised — the pressure sits on the project manager. The safety module carries that load: inspections, fire watches and sign-offs, structured and recorded before work starts.
Every contractor working onboard in Greece goes through a specific permit process before they step on the passerelle. It's built into contractor onboarding: the permit workflow runs first, and assignments only open once the paperwork exists.
Rotterdam, Palma, La Ciotat, the Gulf — your jurisdiction is the next edition. The base stays; the edges are rebuilt around your rules.
Roadmap
3D/2D depictions of the vessel's decks — locate any piece of equipment in its physical spot and source it remotely, without a crew member crawling the bilge with a phone camera.
Budgeting for the operation and the refit — separately, as they should be — with integration into the payment systems you already use, including VOLY.
This is not off-the-shelf software with your logo on it. The platform's base — verified progress, permits, change history — is strong and proven on a live superyacht refit. Everything around it is adjusted to your vessel, your yard, your jurisdiction and the way your operation actually runs.
Get started
Tell us about your vessel and your operation. We'll walk you through the platform and how it would be adapted to fit.
Request a demo